Last updated October 21, 2026
1. The service
ColonyEdge is a Windows program and cloud service that reads vendor invoices, lets your staff review the details, creates bills and vendor credits in QuickBooks Online with the invoice attached, and renames and files invoices in folders you choose.
2. License
For as long as your subscription is active, we grant your company a non-exclusive, non-transferable license to install and use ColonyEdge for the QuickBooks Online company named on the license.
- Each license covers one QuickBooks Online company. Related companies, such as a colony and its manufacturing business, each need their own license.
- You may install ColonyEdge on as many of your company's computers as you like.
- You may not copy, resell, sublicense or share ColonyEdge with another company, or reverse engineer, decompile or try to extract its source code, except where the law allows it regardless of this restriction.
3. Accounts and users
Each user signs in with their own email address. You are responsible for who you invite, for keeping sign-in details private and for activity under your company's account.
4. Plans, trials and limits
- Plans include a monthly number of invoices. When you reach it, reading pauses until your plan's monthly refresh date, or you can move to a larger plan right away.
- Free trials, when offered, last the stated period and need no card. They end unless you choose a plan.
- Plans and prices may change. We will give at least 30 days' notice of a price change, which takes effect at your next renewal.
5. Billing and cancellation
- Subscriptions are billed monthly or annually in advance, either through our online checkout or by invoice from us.
- Subscriptions bought through online checkout renew automatically until cancelled. You can cancel at any time and keep access until the end of the paid period.
- Fees are not refunded for partial periods unless the law requires it.
- If a payment is not received, we may pause the license until it is. Invoices already sent and files already saved are not affected.
6. Your data and your books
- Your invoices, QuickBooks data and files remain yours. Our Privacy Policy explains how we handle them.
- ColonyEdge suggests vendors, amounts, accounts and other details, and suggestions can be wrong. A person in your company reviews each entry before sending it, and you remain responsible for your accounting records and tax filings.
- You confirm you have the right to process the invoices you add.
7. QuickBooks and other services
ColonyEdge connects to QuickBooks Online, which is provided by Intuit under its own terms. Intuit is not a party to these terms and is not responsible for ColonyEdge. Changes to QuickBooks Online or other third-party services may affect how ColonyEdge works.
8. Availability and changes
We work to keep ColonyEdge available and may update the program and service to improve them. Planned maintenance will be kept short and, where possible, announced in advance.
9. Disclaimer
ColonyEdge is provided "as is" and "as available". To the extent the law allows, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose and non-infringement, and we do not promise that the service will be error-free or uninterrupted.
10. Limitation of liability
To the extent the law allows, we are not liable for indirect, incidental, special or consequential damages, or for lost profits or data. Our total liability for any claim is limited to the fees your company paid for ColonyEdge in the 12 months before the claim.
11. Ending the agreement
You can stop using ColonyEdge and cancel at any time. We may suspend or end access for non-payment or a serious breach of these terms. When your access ends, the license ends, and retained invoices are deleted on the schedule in our Privacy Policy.
12. General
These terms are governed by the laws of the State of South Dakota. If any part is found unenforceable, the rest remains in effect. We may update these terms; the date at the top shows the latest version, and continued use after an update means you accept it.
13. Contact
Questions about these terms: use the contact form.